§ 1 Name of the organization

The name of the organization is the Green Library Lund (Föreningen Miljöbiblioteket i Lund).

 

§ 2 Aim of the organization

The Green Library Lund is a politically and religiously independent non-profit Non-Governmental Organization (NGO).

 

The aim of the organization is as follows:

- To incorporate everyone who wants to work with or support the activities at the Green Library Lund.

- To run an information centre on environmental and developmental issues. This centre shall provide books, periodicals, reports, access to databases in Sweden and the rest of the world. Information shall be easily available to the public, schools, researchers, companies, authorities, organizations and others.

- To pay attention to and provide information service concerning global, regional and local environmental and developmental issues. This shall be done for example by arranging debates, lectures, conferences, and exhibitions.

- To carry out development projects in cooperation with foreign and Swedish organizations.

 

§ 3 Membership

The Green Library Lund is open to every individual who wants to work with information on environmental issues.

 

§ 4 Exclusion of member

A member who counteracts the aims of the organization can be excluded by an annual meeting vote with a two-thirds majority.

 

§ 5 Annual meeting

The annual meeting is the supreme decision-making authority of the organization. The annual meeting shall take place before the end of the month of April. A summons to the annual meeting and the annual report of the board shall be sent to all members at least three weeks before the annual meeting. Two weeks before the annual meeting, motions and the comments of the board regarding them, a proposed activity plan, the economic report, an auditor’s report and proposed agenda for the annual meeting shall be available in the premises of the organization. Each member present at the annual meeting is allowed one vote per issue. At the annual meeting the following issues shall be met with:

• determination of an electoral register
• examination as to whether or not the annual meeting has been summoned in proper order
• election of chairman, secretary, adjuster of minutes and vote counter for the annual meeting
• approval of the agenda, announcement of matters under further issues
• annual report of the board
• report of the auditor
• question regarding granting the board discharge
• settling of the membership fee
• discussion of motions
• settling of an action plan and budget
• election of chairman for one year

 

Elections are open unless anyone demands a ballot vote. An extra annual meeting can be summoned if the auditors, the board or at least one third of the members demand so.

 

§ 6 Accounts and audit

The accounts of the organization are kept by calendar year. The treasurer’s report and the report of the board shall be given to the auditors at least six weeks before the annual meeting. The audit shall be finished within three weeks of its reception.

 

§ 7 The board

The activity and administration of the organization is handled by a board elected at the annual meeting. The board consists of at least five and at most nine ordinary members and at least two deputies. The board forms a quorum when at least four members are present. If the votes are equal the opinion of the chairman of the meeting is decisive.

Deputies shall be summoned to all board meetings. The board can co-opt members to execute special assignments. The board meets at least four times a year. The board may also meet when the chairman or at least one third of the board members consider it necessary.

 

§ 8 Amendment of the by-laws

The by-laws can be amended by a decision of two annual meetings, whereof one regular. Proposals for amendment of the by-laws of the organization can be made by the board or by means of a motion from a member. If the annual meeting decides on an amendment, which demands a two-third majority, the decision must be confirmed at the following annual meeting.

 

§ 9 Dissolution

Decision to dissolve the organization shall be made by a three-fourth majority at a regular annual meeting and confirmed at an extra annual meeting. How to proceed with the assets of the organization shall be decided on at the same time.